Privacy Policy

Last Updated: July 6th, 2026

PRIVACY POLICY

This Privacy Policy describes how Vibrance Med Spa ("we," "us," or "our") collects, uses, and shares information from individuals who visit our website, schedule appointments, purchase products or services, or otherwise interact with us ("Consumers"). We are committed to protecting your privacy and maintaining the security of your Personally Identifiable Information (PII). Please read this Privacy Policy carefully to understand how we handle your information.

By accessing or using our website, services, or communication channels, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect the following types of information:

Personal Information: When you visit our website, schedule an appointment, complete forms, subscribe to communications, purchase products, or use our services, we may collect personal information that you voluntarily provide. This may include:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Date of birth

  • Appointment history

  • Payment information

  • Health and treatment information provided through intake forms or consultations

  • Any other information you choose to provide

Text Message Communications

By providing your phone number, you consent to receive text messages from Vibrance Med Spa regarding appointments, account updates, promotions, events, and other relevant communications.

Message and data rates may apply. Message frequency may vary. Reply HELP for assistance. Reply STOP or UNSUBSCRIBE at any time to opt out of receiving text messages.

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Website usage information

  • Pages visited and time spent on our website

Cookies and Tracking Technologies

We may use cookies and similar technologies to improve your browsing experience, analyze website traffic, and personalize content. You may modify your browser settings to disable cookies; however, some website features may not function properly.

2. How We Use Your Information

We may use the information we collect for the following purposes—

Providing Services: To schedule appointments, provide treatments, process payments, maintain records, and deliver customer service.

Communication: To send appointment confirmations, reminders, follow-up care instructions, newsletters, promotions, event information, and other communications related to our services.

Personalization: To better understand your skincare goals and treatment preferences and provide customized recommendations.

Website Improvement: To analyze website performance, improve functionality, enhance user experience, and optimize content.

Legal and Regulatory Compliance: To comply with applicable laws, regulations, professional standards, and business requirements.

3. Sharing Your Information

We do not sell or share your Personally Identifiable Information with third parties for their marketing purposes. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.

We may share your information in the following circumstances—

Service Providers: We may share information with trusted third-party vendors who assist with business operations, including appointment scheduling, payment processing, website hosting, email marketing, text messaging services, electronic medical record systems, and customer support.

Legal Requirements: We may disclose information if required by law, court order, legal process, or governmental request.

Business Transfers: In the event of a merger, acquisition, sale, or transfer of business assets, your information may be transferred to the successor organization and will continue to be protected under this Privacy Policy.

4. Your Privacy Rights

You may have the following rights regarding your personal information, subject to applicable laws—

Access: You may request access to the personal information we maintain about you.

Correction: You may request corrections to inaccurate or incomplete personal information.

Deletion: You may request deletion of your personal information, subject to legal, regulatory, medical record retention, and business obligations.

Data Portability: You may request a copy of certain personal information in a structured and commonly used format.

Marketing Opt-Out: You may opt out of promotional emails by clicking the unsubscribe link in our emails and may opt out of text messages by replying STOP.

5. Medical Information and HIPAA Notice

As a medical spa, Vibrance Med Spa may collect health-related information that is necessary to provide consultations, treatments, skincare recommendations, injections, laser procedures, and other aesthetic services. This information may include medical history, allergies, medications, treatment records, photographs, and other health information you voluntarily provide.

When applicable, we maintain and protect your health information in accordance with federal and state privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA). We use and disclose health information only as permitted or required by law, including for treatment, payment, healthcare operations, and other authorized purposes.

We implement appropriate safeguards to protect the confidentiality, integrity, and security of your health information. Access to medical information is limited to authorized personnel who require access to perform their job responsibilities.

In some cases, we may request your written authorization before using or disclosing your health information for purposes not otherwise permitted by law. You may revoke such authorization at any time, subject to applicable legal requirements.

If you have questions regarding the privacy of your medical information or wish to exercise your rights concerning your health records, please contact our office using the information provided in the Contact Us section of this Privacy Policy.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, or destruction. While we strive to protect your information, no method of electronic transmission or storage is completely secure.

7. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, services, legal requirements, or operational needs. Any updates will be posted on our website, and the "Last Updated" date at the top of this page will be revised accordingly.

We encourage you to review this Privacy Policy regularly.

8. Contact Us

If you have questions regarding this Privacy Policy or our privacy practices, please contact us:

Vibrance Med Spa

5126 Edina Industrial Blvd. 
Edina, MN 55439

Phone: (952) 835-9000

Email: info@vibrancepro.com

Website: www.vibrancemedspa.com